Luxury Production Coordinator

West London
Up to £35000

We have joined with a West London company who are looking for an experienced Production Coordinator to join their team. The candidate needs a luxury background with the ability to work across both Menswear, Womenswear and Accessories and be able to fully manage the production across multiple garment types and worldwide factory locations. Experience required is from Luxury and RTW Brands.

As a Production Coordinator, you will be required to manage the full production process from the handover at pre-production stage through to delivery to client and client fittings. Multiple projects run alongside each other so the candidate must be extremely organised and be a good communicator.

You will ensure garments are manufactured and delivered in adherence to the critical path to the required standard across multiple product categories.

You will be the main point of contact for production with our vendors, mills and trim suppliers, and will liaise with them on a daily basis ensuring requests and deliveries are met according to the critical path.

The Role

  • Full time position
  • The role is Production Coordinator reporting into the Chief Operating Officer
  • A multi-product Production Coordinator, working across a wide range of vendor and raw material suppliers with a strong knowledge of all production techniques and processes
  • The role is managing the garment production including raw material placement and delivery from the pre-production stage through to delivery to client and roll out including client fitting
  • Complete responsibility for meeting production key dates in accordance to critical path requirements across multiple projects running consecutively including client reorders
  • Managing the process of purchasing and delivery of bulk raw materials from suppliers to vendors according to critical path deadlines including creation and management of purchase orders and QC approval of bulk RM swatches
  • Responsible for managing weekly production meetings with Technical and Product Development teams and reporting to the COO any issues/delays that may impact on delivery
  • Creating and managing project supporting excel documents to achieve on-time garment delivery including, Range plans, Fabric Ordering Tracker, Vendor Sizing documents, Production Tracker and Excess Raw Material Tracker
  • Planning and placing capacity bookings with vendor base
  • Assisting in the management of client fitting session (off-site), including document set up and management, fitting individual employees, and managing collection and re-delivery of altered garments
  • Documenting and updating all excess RM stock levels at vendors on master trackers
  • Arranging inspection of bulk production and ensuring quality prior to shipment
  • Liaising daily with manufacturers across Europe and worldwide, building and maintaining positive relationships with supplier base
  • Resolving issues that arise during the manufacturing process, offering multiple resolutions to solve issues that arise
  • Managing shipment of bulk garment deliveries into warehouse/bulk RM deliveries to factories. Negotiating and cross cost price to reduce shipping costs
  • Oversee and manage the creation of the client style guides
  • Oversee the studio administrator dispatching production samples/trims from studio to vendor
  • Main contact for the Webshop clients, including resolving account, delivery and stock queries, the returns process, and managing the set up for new Webshop clients

The Candidate

  • Significant production experience required at a senior level
  • Have the experience and confidence to lead and drive this area of the business
  • Highly organised with great time management skills
  • Product knowledge across wide range of categories including garment construction, fitting and production methods
  • High-level Excel and Illustrator skills.
  • Must have experience within a luxury and premium brand or high-end high street retailer
  • Excellent social and communication skills required
  • You will be a problem solver and decision maker offering multiple resolutions to solve issues that arise during the production process
  • Motivated and ability to work in a team or independently
  • Strong communications skills with a clear and professional approach
  • Calm but assertive and a driven leader who stays calm under pressure
  • Professional, dedicated, hardworking and a committed person
  • You will be passionate, hardworking, and accountable for your role.
  • Able to work with minimal direction

If this role interests you please click “Apply” alternatively please send your CV to